Styles of Business Letter
Nama : Suci Wulan Sari
Kelas : 3EB03
Npm : 25217788
Fakultas Ekonomi
Jurusan Akuntansi
Universitas Gunadarma
Styles of Business Letter
The Styles of Business Letters (Layouts of Business
Letters) have undergone changes over the period of time. In the old times, the
style was followed strictly. But recently liberty has been given to the
business people to follow their own styles. Although no room was allowed for
deviation form the standard form an effective letter during old days, the
letters written then was more effective. There are still many business houses
which use the old layout. But things have become much easier and business people
have taken liberty in their approach towards adopting the layout of their
business letters. There are many different styles
of business letters that you and your staff may need to send to customers,
industry leaders, job applicants, and industry colleagues, such as the
following styles:
1.
Full Block Style
In this type of letter format, all the elements are
usually aligned to the left side of the paper. Generally, this format is very
simple and many people prefer it because it appears neat. When using it, you
separate the paragraphs by double spacing. Because of a formal appearance, the
full block style letter format is used in formal business circumstances.
However, it is a very easy format and many people still use it even during
informal business situations. This format is advantageous because it works well
regardless of the formality of the situation.
.
2.
Semi Block Style
Semi-block format or style is frequently called
modified semi-block because it is a slightly less formal modification of full
block format. This letter style places the date line in alignment with, or
slightly to the right of dead center. Another option for placing the date line
in semi-block is flush right. Similar to full block, semi-block places the
inside address, salutation and any end notations flush with the left margin.
However, unlike full block, each body paragraph of semi-block is indented five
spaces. The complimentary close and signature block are aligned under the date.
3.
Indented Style
Indented
style is somewhat more complicated than other popular styles of business writing.
In indented style, new paragraphs in a piece of writing are indented that is,
they begin about 1.5 centimeters to the right of the left margin. Other parts
of a business letter are moved farther to the right half of the page. Indented
style is one of the older formats for business writing currently in use, though
other formats are becoming more popular. Indented style is a format that many
of today’s business people were trained to use.
4.
Simplified Style
Simplified format or style unlike full block and
semi-block has fewer internal parts. This format is also the most widely used
format in professional correspondence. Simplified format is focused and
professional without unnecessary formality. Simplified format places all
internal parts in left alignment; however, the traditional salutation is
replaced with an all-caps subject line that is also placed flush with the left
margin. Body paragraphs are left aligned and single spaced within and double
spaced between. In simplified style, the writer’s name and title, if necessary,
are aligned with the left margin and typed in all caps at least five spaces
below the last line of the body or message of the letter.
5.
Hanging Indentation Style
A hanging indented letter style is when a paragraph
is indented so that the first line hangs over the rest. Normally you would see
a first line indent. This is when the first line is moved to the right and the
rest of the paragraph starts at the margin. The most common place hanging
indents are used is on a bibliography reference page. When typing you can
change the indentation by either formatting the paragraph or changing the page
margins.
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