Part of Business
Letter
Nama : Suci Wulan Sari
Kelas : 3EB03
Npm : 25217788
Fakultas Ekonomi
Jurusan Akuntansi
Universitas Gunadarma
Parts of Business Letter
A business letter will be more impressive if proper attention is given to each and every part of the business letter.There are 6 Parts of Business Letter
- The Heading or Letterhead
- Date
- Salutation
- Body Paragraphs
- Closing
- Signature
1. The Heading or Letterhead
It usually contains the name and the address of the business or an organization. It can also have an email address, contact number, fax number, trademark or logo of the business.Ms. Jane Doe
543 Washington St
Marquette, MI 49855
Tel:
Fax:
Email:
2. Date
We write the date on the right-hand side corner of the letter below the heading.June 19, 2019
3. Salutation
The salutation is the formal way of addressing the person.Common salutations are Dear or To Whom It May Concern.
Some people have sensitivities to what name is used in addressing them so be sure to take the time to identify the person’s most commonly used name.
For example, if the person’s name is Robert, try to find out if he goes by Robert, Rob or Bob. For instance – Dear Bob,
4. The Body Paragraphs
This is the main part of the letter. It contains the actual message of the sender. The main body of the mail must be clear and simple to understand. The body of the letter is where the bulk of the information is shared.The body of the letter explains in detail all aspects of what is being communicated.This would include detail of the information being shared.For instance, the body may be something like this:
We
understand that XYZ Corporation can provide tools for 10% less than other
competitors. And, that the focus on service after the sale is amongst the best
in the industry.
4. Closing
The closing of the letter summarizes what the letter was about and any next steps or action items.This section gives the reader a heads up that the communication is coming to a close.
For instance, the closing may be something like this:
Please call me at your earliest convenience to discuss a vendor relationship and to explore if we can come to a mutually beneficial relationship. I look forward to speaking with you soon.
5. Signature
The signature section has a complimentary closing.Examples are Sincerely, Warmest Regards, Respectfully Yours, Very Truly Yours, or Cordially Yours.
Be sure to gauge the audience when selecting a complimentary closing.
After the complimentary closing, space is left for the signature that goes above the typed name and title of the person sending the letter.
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